Senior Administrative Assistant in Brentwood, TN at Health Support Center

Date Posted: 8/28/2020

Job Snapshot

Job Description

Health Support Center

The Senior Administrative Assistant provides diverse administrative and operational support to departmental leadership ensuring standardization and optimal efficiencies are met.

ESSENTIAL FUNCTIONS:  To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation. 

Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with the departmental leadership.

Provide administrative support often collaborating closely with their respective administrative support.

Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.

Host and facilitate activities such as cross-team meetings, Company social gatherings, and conferences.

Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.

Make travel arrangements and reservations for leadership.

Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.

Compose and type regular correspondence to include but not limited to invitations and informative material.

Develop and maintain a filing system within the department.

Create and prepare reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.

Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.

Provide statistical and budget reports to leadership as needed or requested.

Greet and provide general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.

Develop, implement and improve office policies and procedures.

Manage various administrative or departmental projects, participate in gathering research and generate reports as needed, and notify project participants on timelines and completion dates.

Regular and reliable attendance.

Perform other duties as assigned.

Additional Information:

 

Position serves both internal co-workers and external customers, clients, patients, contractors, and vendors.

 

Access to and/or works with sensitive and/or confidential information.

Exhibit a basic understanding of healthcare regulatory and compliance (e.g., HIPAA).  Skilled in the application of policies and procedures. Knowledge of Business Office Standards and Recommended Practices.

Job Requirements

KNOWLEDGE,SKILLS & ABILITIES: The requirements listed below are representative of theknowledge, skills and/or abilities required.

Education:HighSchool Diploma or GED equivalent; Associate’sDegree preferred. 


Experience:Minimum 2 years administrative experience.

Certifications:N/A

 

Licenses: N/A

 

Skillsand Abilities:

Business MathematicalSkills -- Ability to add, subtract, multiply, and divide in all units ofmeasure, using whole numbers, common fractions, and decimals. Ability tocompute rates, ratios, and percentages and to draw and interpret graphs.

Moderate Computer Skills – Frequent useof electronic mail, word processing, data entry, spreadsheets, graphics, etc.Ability to create, maintain and incorporate simple functions into documents,spreadsheets, databases, and presentations to support business objectives.

Moderate Communication – Regularly usesmoderately complex oral and written skills. May train others in functionalareas, interact with others and make presentations to department or middlemanagement.

Routine Business Problems – Problemsencountered are routine, somewhat repetitive and generally solved by followingclear directions and procedures.

Job Specific Impact -- Decisionsgenerally affect own job or assigned functional area.

Foundational Judgement-- Results are defined and existing practices are used as guidelines for how tocomplete work activities’ works closely with supervisors/manager who providesbroad guidance and overall direction.

Moderate Planning/Organization -- Handlemultiple tasks simultaneously with moderate complexity.

PHYSICALAND MENTAL DEMANDS:

Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made toenable individuals with disabilities to perform the essential jobresponsibilities.

Whileperforming the duties of this job, the employee is occasionally required tostand; walk; sit for extended periods of time; use hands to finger, handle, orfeel objects, tools or controls; reach with hands and arms; climb stairs;balance; stoop, kneel, bend, crouch or crawl; talk or hear; taste orsmell.  The employee must occasionallylift and/or move up to 20 pounds. Repetitive motion of upper body required for extended use of computer.Required specific vision abilities include close vision, distance vision, colorvision, peripheral vision, depth perception, and the ability to adjust focus.

 

WORK ENVIRONMENT AND TRAVEL REQUIREMENTS:

 

Work environment characteristics described here are representativeof those that an employee may encounter while performing the essentialfunctions of this job.  Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential job responsibilities.

Works in well-lit, ventilated and climate controlledoffice environment with routine office equipment; some equipment has movingmechanical parts.

In hospital environment, may be exposed to hazards andunusual elements, which may include but are not limited to bloodborne pathogensand / or contagious illnesses, toxic chemicals, and biohazardous materialswhich may require extensive safety precautions and the use of protectiveequipment.

Noise level in the work environment is typical for anoffice and/or hospital environment.

Minimum overnight travel (up to 10%) by land and/or air.


Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
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LifePoint Health - (615) 920-7000

330 Seven Springs Way, Brentwood, Tennessee 37027

© 2018 LifePoint Health, Inc.

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