Senior Administrative Assistant in Brentwood, TN at Health Support Center

Date Posted: 8/16/2018

Job Snapshot

Job Description

Health Support Center

POSITION SUMMARY:

The Senior Administrative Assistant provides diverse administrative and operational support to departmental leadership ensuring standardization and optimal efficiencies are met.

ESSENTIAL FUNCTIONS: 

  • To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation. 

  • Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with the departmental leadership.

  • Provide administrative support often collaborating closely with their respective administrative support.

  • Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.

  • Host and facilitate activities such as cross-team meetings, Company social gatherings, and conferences.

  • Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escort-ing visitors.

  • Make travel arrangements and reservations for leadership.

  • Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent corre-spondence to leadership, gathering any additional information needed to respond.

  • Compose and type regular correspondence to include but not limited to invitations and informative material.

  • Develop and maintain a filing system within the department.

  • Create and prepare reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.

  • Review presentation materials to ensure that the presenter can effectively deliver the presentation to the in-tended audience and distribute information and materials to the staff as required.

  • Provide statistical and budget reports to leadership as needed or requested.

  • Greet and provide general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.

  • Develop, implement and improve office policies and procedures.

  • Manage various administrative or departmental projects, participate in gathering research and generate reports as needed, and notify project participants on timelines and completion dates.

Regular and reliable attendance.

 

Perform other duties as assigned.

Additional Information:

  • Position serves both internal co-workers and external customers, clients, patients, contractors, and vendors.

  • Access to and/or works with sensitive and/or confidential information.

  • Exhibit a basic understanding of healthcare regulatory and compliance (e.g., HIPAA).  Skilled in the application of policies and procedures. Knowledge of Business Office Standards and Recommended Practices.

Job Requirements

KNOWLEDGE, SKILLS & ABILITIES:

The requirements listed below are representative of the knowledge, skills and/or abilities required.

Education: High School Diploma or GED equivalent; Associate’s Degree preferred. 

Experience: Minimum 2 years administrative experience.

Certifications: N/A

Licenses: N/A

Skills and Abilities:

Business Mathematical Skills -- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percentages and to draw and in-terpret graphs.

Moderate Computer Skills – Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc. Ability to create, maintain and incorporate simple functions into documents, spreadsheets, databases, and presentations to support business objectives.

Moderate Communication – Regularly uses moderately complex oral and written skills. May train others in func-tional areas, interact with others and make presentations to department or middle management.

Routine Business Problems – Problems encountered are routine, somewhat repetitive and generally solved by following clear directions and procedures.

Job Specific Impact -- Decisions generally affect own job or assigned functional area.

Foundational Judgement -- Results are defined and existing practices are used as guidelines for how to complete work activities’ works closely with supervisors/manager who provides broad guidance and overall direction.

Moderate Planning/Organization -- Handle multiple tasks simultaneously with moderate complexity.

PHYSICAL AND MENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successful-ly perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended pe-riods of time; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend, crouch or crawl; talk or hear; taste or smell.  The employee must occasionally lift and/or move up to 20 pounds.  Repetitive motion of upper body required for extended use of computer. Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT AND TRAVEL REQUIREMENTS:

Work environment characteristics described here are representative of those that an employee may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities. Works in well-lit, ventilated and climate controlled office environment with routine office equipment; some equipment has moving mechanical parts.

 In hospital environment, may be exposed to hazards and unusual elements, which may include but are not limited to bloodborne pathogens and / or contagious illnesses, toxic chemicals, and biohazardous materials which may require extensive safety precautions and the use of protective equipment. Noise level in the work environment is typical for an office and/or hospital environment.

Minimum overnight travel (up to 10%) by land and/or air.

LifePoint Health is committed to being a place where employees want to work and takes seriously our responsibility to comply with all regulatory and legal guidelines throughout the recruitment and hiring process. The recruiting process with LifePoint Health will always include emails to job candidates from an address ending in “@lpnt.net”, as well as at least one phone interview and/or in-person interview prior to hiring.


Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran